This notice explains how Scout Simply, LLC, doing business as hotelBschool (“we”), handles personal information in the Stay Current membership and member portal. Last updated: September 28, 2026.
What we collect
- Seat holders and admins: name, work email, company, hotel assignment, role, and sign-in activity.
- Participation: session attendance and minutes (from our meeting platform), implementation-card responses (“Tried it” or “Need help”), short session survey answers, and questions you send us.
- Buyers and reservations: billing contact details, company address, order details and, for reservations, the information entered on the reservation form. Card details go directly to our payment processor; we never see or store full card numbers.
- Recordings: session recordings may include the voice, name or question of participants who speak or whose questions are shown (see Membership Terms Section 6).
How we use it
To deliver the membership: sign-in, seats, calendar invitations and reminders, recordings and Briefs, attendance and adoption reporting, billing and support. We also use it to improve the program in aggregate. We do not sell personal information or use it for third-party advertising.
Who can see it
- Your company admin and program champion can see the names, attendance and workflow responses of their own company’s people.
- Other member companies cannot see your company’s roster, attendance or responses.
- Service providers process data only on our behalf. They include payment processing (Stripe), database and hosting (Supabase and our web host), email delivery (Resend), live sessions (Zoom) and video hosting.
- Authorities, only where the law requires it.
Security
Data is encrypted in transit. Access is restricted by role, so each company can reach only its own records. Portal sign-in uses one-time email links or Google sign-in.
Retention and deletion
- Account and participation data is kept while the membership is active, then deleted or anonymized within 12 months after it ends.
- Billing records are kept as long as tax and accounting rules require.
- Recordings are kept while they are useful to current members.
- Removal requests. A company admin can remove a person from a seat at any time. Anyone can ask us to access, correct or delete their information by emailing holly@scoutsimply.com. We may keep what the law requires.
If something goes wrong
If we learn of a security incident affecting your company’s personal information, we will notify your company admin without undue delay and as the law requires, and tell you what we are doing about it.
Cookies
The portal uses only the cookies and local storage needed to keep you signed in and the site working.
Contact
Scout Simply, LLC · Attn: Holly Zoba · 21495 E Treasure Rd, Red Rock, AZ 85145 · holly@scoutsimply.com